Complaints
Diligent is committed to providing the highest standards of customer service. Whilst we work hard to achieve this, we recognise that there may be occasions when problems arise, and you can help us by telling us what you think of our service. We welcome all your comments, whether they're suggestions, compliments or complaints.
This page explains how to tell us about a problem, how we'll deal with your complaint and what to do if we can't resolve it for you.
How to complain to us
Many things can be sorted out by speaking to us directly by telephone, and often a phone call will usually be enough to put matters right, but if you prefer you can make your complaint by email or in writing. Our Contact details are as follows:
Telephone: 020 3039 3990
Email: complaints@diligentservices.co.uk
Post: Complaints, Diligent, 1 Crossfield Chambers, Gladbeck Way, Enfield. EN2 7HT.
In order for us to deal with your complaint as quickly as possible, it will help us if you mark your correspondence “Complaint” and provide as much information as you can – for example Diligent reference numbers, details of who you have been dealing with previously, how to get in touch with you and what you would like us to do to resolve the matter.
How we deal with your complaint
Your complaint will be passed to a member of staff who can best address the problem
If we can, we'll resolve your complaint immediately, and confirm the action we've taken in writing.
If we're unable to resolve the matter to your satisfaction straight away, we'll commence an investigation and acknowledge your complaint in writing within 5 working days
If we've been unable to resolve your complaint within 4 weeks, we'll write to you again with details of the current position
If we've been unable to resolve your complaint within 8 weeks, we'll write to you again explaining the delay and what we're doing to help you and explain how you can refer your complaint to the Financial Ombudsman Service
When we've completed our investigations, we'll issue a final response, setting out the action we're taking.
If you're not satisfied with the response, outcome or course of action proposed, you may be eligible to refer your complaint to Financial Ombudsman Service if you wish.
The Financial Ombudsman Service is a free service, which has been set up to resolve disputes between consumers, smaller firms, charities and trusts and financial firms. They can be contacted at:
Financial Ombudsman Service, Exchange Tower, London, E14 9SR
Telephone 0800 0234 567 – free to landline users or 0300 1239 123 – free to most mobile users.
You must refer your complaint to the Financial Ombudsman Service within 6 months of us providing our final response.